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Accounts Payable Manager

Austin, TX 78758

Posted: 04/19/2023 Employment Type: Direct Hire Job Number: 369884

Job Description

AP Manager              
Our client, one of the largest and fastest growing operators of fitness centers in the U.S is taking the fitness industry by storm! Founded in 1992, they have revolutionized the industry with our combination of affordable prices, great value and non-intimidating Judgement Free Zone®.  They have a mission to enhance people’s lives by providing a high-quality fitness experience.  
LOCATION: Austin, Texas.  They work in the office Monday through Thursday and work from home on Fridays.

  • Manages all activities in the accounts payable function.
  • Oversees subordinate staff in the day-to-day performance of their jobs.
  • Ensures that project/department milestones/goals are met and adhering to approved budgets.
  • Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.
  • Generates and reviews applicable accounting reports and accounts payable register(s) to ensure accuracy.
  • Work directly with the CFO to prepare and process weekly vendor payments.
  • Oversee the Accounts Payable email.
  • Oversee corporate Credit Card Program including Setup, Maintenance, Transaction Approvals,
  • Terminations
  • Analyze and export Credit card data for month end import into accounting software.
  • Onboarding of new vendors and ensuring proper syncing to accounting software
  • Input vendor invoices and credit memos into Accounts Payable system, focusing on Fixed Assets,
  • Advertising, Rent, CAM, Rent/CAM Reconciliations, and IT Expenses
  • Verify accuracy of all input invoices
  • Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
  • Work with vendors to resolve issues or errors and to encourage use of our vendor portal.
  • Work closely with software support teams to troubleshoot issues and recommend product enhancements.
  • Retrieve electronic documents and invoicing from various vendor portals.
  • Compile and Analyze Use Tax figures for monthly journals to generate use tax liability.
  • Monthly Review and Reconciliation of Accounts Payable Aging Report to GL
  • Reconcile monthly vendor statements.
  • Maintain electronic accounting department filing system, including suggesting new procedures and policies to properly maintain files.
  • Compile vendor information for Year End 1099-Misc processing
  • Provide direct support to external audit team during interim and year end audit fieldwork.
  • Oversee accountings responsibilities within Service Channel (Facilities work order and invoicing
  • platform)
  • Participate in special projects as needed.
Desired Characteristics/Skills:
  • Exceptional attention to detail.
  • Driven and focused in providing proactive vs. reactive solutions.
  • Positive team player attitude.
  • Ability to successfully manage competing priorities and if needed, delegate appropriately.
  • Thrives in a growth-oriented environment.
  • Ability to see opportunities for process improvement.
  • Practices the utmost confidentiality.
  • Four-year degree Preferred.
  • 3-5 years of work experience in Accounts Payable. 
  • Experience with Microsoft Office Products, especially Microsoft Word and Excel.   
  • NetSuite accounting software experience, a plus. 
  • Good oral and written communications  
  • Attention to detail, while seeing the overall objective. 
  • Ability to plan and organize. 
  • Current personal computer knowledge 
  • Ability to exercise excellent judgement and direct subordinates clearly and effectively. 
  • Ability to collaborate with immediate team members and across departments. 
  • Strong mathematical aptitude with experience and proficiency in working with numbers. 
  • Ability to convey information to internal and external customers in a clear, focused, and concise manner. 
  • Ability to function effectively and positively within a team environment. 
  • Ability to maintain confidentiality.

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